WebFile for Self-Insurers

Please call the Commission's Customer Contact Center toll free at 1-877-664-2566 from 8:30 a.m. - 4:45 p.m., Monday - Friday, for assistance with claim information.

For complete information about creating and managing a WebFile account, please review the WebFile Guide for Claimants.

To register for a Claimant WebFile account, go to the WebFile home page and click the “Create Claimant Account” link to request a WebFile account. You will need your Jurisdiction Claim Number (JCN), Date of Injury, and PIN to associate your claim to your account. This information is mailed to you when the Commission receives notice of your injury. If you need assistance with this information, please call the Commission's Customer Contact Center toll free at 1-877-664-2566 from 8:30 a.m. - 4:45 p.m., Monday - Friday, for assistance.

Go to the WebFile login page. Then click the "Login" button and then click the "Forgot Password" link.

If you are copying and pasting a temporary password emailed to you by the Commission, make sure there are no spaces at the beginning or end of the password.

If you are unable to reset your password by using the link above, please complete and submit a WebFile Support Request. You will need your Jurisdiction Claim Number (JCN) and Date of Injury to complete the form. This information is mailed to you when the Commission receives notice of your injury. If you need assistance with this information, please call the Commission's Customer Contact Center toll free at 1-877-664-2566 from 8:30 a.m. - 4:45 p.m., Monday - Friday, for assistance.

The following information is required to associate a claim to a WebFile account:

1. PIN - 5-digit Personal Identification Number
2. Jurisdiction Claim Number - the Commission's claim number (NOT the Claim Administrator number)
3. Last Name - Claimant's last name
4. Injury Date - Date of injury reported to the Commission

All of this information is mailed to the Injured Worker as soon as the Commission is notified of their injury. The PIN is mailed separately from the Jurisdiction Claim Number.

Please note that all information must be entered EXACTLY as shown on the letters mailed from the Commission, even if the information appears to be incorrect. For example, the Claimant's last name may be misspelled or the date of injury may be off by a day. The information must still be entered exactly as it appears so it will match the Commission's system. The incorrect information may be corrected later by notifying the Commission.

For assistance with determining any of the information required to associate a claim, please call the Commission's Customer Contact Center toll free at 1-877-664-2566 from 8:30 a.m. - 4:45 p.m., Monday - Friday, for assistance with claim information.

This issue often occurs when there is data in the form that does not comply with the requirements of the form fields. It can be caused by the data that pre-populates the fields when the form is opened. The easiest way to check for this is to tab or click through every field on the form and look for an error or warning message for the field that needs attention.

Please enter the data into the form again and then click or tab into every field of the form, starting with the very first field. If this process does not highlight the field(s) causing the error(s), please submit a WebFile Support Request Form detailing the issue.

If you are repeatedly getting the "Session Expired/Invalidated" error message your device's clock is likely out of sync with the WebFile server.

Please take these steps:

1. Clear all web browser caches and restart your device.
2. Compare the clock on the PC/device you are using to access WebFile to another device with a reliable time, such as a mobile phone. You can search the internet for instructions to adjust the clock, if necessary.
3. If the problem persists, please try steps 1-2 above on a different devices such as a mobile phone.
4. If the problem is consistent across different devices please email WebFile Support with the following information:
   
   • The username of your WebFile account
   • The time displayed on your device when the last error occurred
   • The time displayed on your mobile phone when the last error occurred
   • A screenshot showing the entire screen that displays the error message

Request WebFile Support from the Commission.

Please review the WebFile Guide for Attorneys for complete information about creating and managing WebFile accounts.

To register for an Attorney WebFile account, please complete and submit an Attorney Registration Form to request WebFile access for your firm.

Attorney WebFile accounts must be activated by the firm's WebFile Site Administrator using the instructions in the WebFile Guide for Attorney Site Administrators. Attorneys will not be able to view or manage their cases or note representation on new cases until their account is activated.

Go to the WebFile login page. Then click the "Login" button and then click the "Forgot Password" link.

If you are copying and pasting a temporary password emailed to you by the Commission, make sure there are no spaces at the beginning or end of the password.

If you are unable to reset your password by using the link above, please contact your firm’s WebFile Site Administrator who can unlock your account by resetting your password. Your firm’s WebFile Site Administrator may use the WebFile Guide for Attorney Site Administrators for directions regarding resetting passwords.

If you are the WebFile Site Administrator for your firm and cannot unlock your account by using the link above, please complete and submit a WebFile Support Request.

Your firm’s WebFile Site Administrator needs to complete and submit an Attorney Registration Form to request additional WebFile access.

This usually occurs when the attorney WebFile account has not been activated by the firm's WebFile Site Administrator. Your firm’s WebFile Site Administrator may use the WebFile Guide for Attorney Site Administrators for directions regarding activating attorney WebFile accounts.

Please complete a WebFile Support Request. Be sure to include the attorney's full name, WebFile username, the email address they use for WebFile, and the JCNs of all missing cases.

You must call the Clerk's Office at 804-205-3569 to receive assistance with moving your cases to your new firm.

Please complete a WebFile Support Request. Be sure to include the attorney's full name, WebFile username, the email address they use for WebFile, the JCN that contains the wrong filing, the type of filing that was made, and the date the filing was made.

If you are repeatedly getting the "Session Expired/Invalidated" error message your device's clock is likely out of sync with the WebFile server.

Please take these steps:

1. Clear all web browser caches and restart your device.
2. Compare the clock on the PC/device you are using to access WebFile to another device with a reliable time, such as a mobile phone. You can search the internet for instructions to adjust the clock, if necessary.
3. If the problem persists, please try steps 1-2 above on a different devices such as a mobile phone.
4. If the problem is consistent across different devices please email WebFile Support with the following information:
   
   • The username of your WebFile account
   • The time displayed on your device when the last error occurred
   • The time displayed on your mobile phone when the last error occurred
   • A screenshot showing the entire screen that displays the error message

Attorney WebFile users must contact their firm's WebFile Site Administrator for assistance.

If you are the WebFile Site Administrator for your firm, please request WebFile Support from the Commission.

Please review the WebFile Guide for Claim Administrators for complete information about creating and managing
WebFile accounts.

Your organization must first be set up to submit claims information to the Commission through EDI. Information about EDI can be found on the EDI Quality Assurance Department page of our website. If you need assistance establishing this trading partner relationship with the Commission, please contact edi.support@workcomp.virginia.gov or call the Commission at 1-877-664-2566 to request EDI Support. When your organization begins to submit claims to the Commission through EDI, you may establish a WebFile account to manage those claims by emailing the name of your organization, the name of the designated WebFile Site Administrator, and all FEINs used by the organization to file claims to WebFile.Support@workcomp.virginia.gov.

You must contact your organization’s WebFile Site Administrator to request an account.

Go tothe WebFile login page. Then click the "Login" button and then click the "Forgot Password" link.

If you are copying and pasting a temporary password emailed to you by the Commission, make sure there are no spaces at the beginning or end of the password.

If you are unable to reset your password by using the link above, you must contact your organization’s WebFile Site Administrator who can unlock your account by resetting your password.

To view a claim in WebFile the claim must be assigned to you within WebFile by a WebFile user within your organization who has the WebFile Manager role OR the claim must be unassigned in WebFile and you must have the WebFile Manager role.

Please contact your organization’s WebFile Site Administrator to verify the status of this claim (assigned or unassigned) and status of your role (Manager or not). If the claim is assigned to you or the claim is unassigned and you have the Manager role and you still cannot view the claim in WebFile, please complete a WebFile Support Request. Be sure to include the JCNs that you are unable to view in WebFile.

It is good practice for the WebFile Site Administrator to assign themselves the Manager role and add all of the organization's WebFile users to their Assigned Employees. This practice gives the Site Administrator the ability to see all of the organization’s claims and who they are assigned to, if assigned.

If you are repeatedly getting the "Session Expired/Invalidated" error message your device's clock is likely out of sync with the WebFile server.

Please take these steps:

1. Clear all web browser caches and restart your device.
2. Compare the clock on the PC/device you are using to access WebFile to another device with a reliable time, such as a mobile phone. You can search the internet for instructions to adjust the clock, if necessary.
3. If the problem persists, please try steps 1-2 above on a different devices such as a mobile phone.
4. If the problem is consistent across different devices please email WebFile Support with the following information:
   
   • The username of your WebFile account
   • The time displayed on your device when the last error occurred
   • The time displayed on your mobile phone when the last error occurred
   • A screenshot showing the entire screen that displays the error message

Claim Administrator WebFile users must contact their organization's WebFile Site Administrator for assistance.

If you are the WebFile Site Administrator for your organization, please request WebFile Support from the Commission.

Please review the WebFile Guide for GSIAs for complete information about creating and managing WebFile accounts.

GSIAs must request WebFile access via e-mail to vwcinsurance@workcomp.virginia.gov. A GSIA may request WebFile access for up to two users. Please note when requesting user access that all users that obtain access will receive all notices generated by the Commission for that GSIA.

Go to the WebFile login page. Then click the "Login" button and then click the "Forgot Password" link.

If you are copying and pasting a temporary password emailed to you by the Commission, make sure there are no spaces at the beginning or end of the password.

If you are unable to reset your password by using the link above, please email vwcinsurance@workcomp.virginia.gov to request a password reset. Be sure to include your full name, WebFile username, and email address you use for WebFile in you email.

If you are repeatedly getting the "Session Expired/Invalidated" error message your device's clock is likely out of sync with the WebFile server.

Please take these steps:

1. Clear all web browser caches and restart your device.
2. Compare the clock on the PC/device you are using to access WebFile to another device with a reliable time, such as a mobile phone. You can search the internet for instructions to adjust the clock, if necessary.
3. If the problem persists, please try steps 1-2 above on a different devices such as a mobile phone.
4. If the problem is consistent across different devices please email WebFile Support with the following information:
   
   • The username of your WebFile account
   • The time displayed on your device when the last error occurred
   • The time displayed on your mobile phone when the last error occurred
   • A screenshot showing the entire screen that displays the error message

You may call the Commission at 1-877-664-2566 or email the details to vwcinsurance@workcomp.virginia.gov. Be sure to include your full name, WebFile username, and the email address you use for WebFile in the email.

Please review the WebFile Guide for PEOs for complete information about creating and managing WebFile accounts.

PEOs may request WebFile access by completing the PEO WebFile Access Request Form and submitting it to vapeo@workcomp.virginia.gov

Go to the WebFile login page. Then click the "Login" button and then click the "Forgot Password" link.

If you are copying and pasting a temporary password emailed to you by the Commission, make sure there are no spaces at the beginning or end of the password.

If you are unable to reset your password by using the link above, please email VAPEO@workcomp.virginia.gov to request a password reset. Be sure to include your full name, WebFile username, and email address you use for WebFile in the email.

If you are repeatedly getting the "Session Expired/Invalidated" error message your device's clock is likely out of sync with the WebFile server.

Please take these steps:

1. Clear all web browser caches and restart your device.
2. Compare the clock on the PC/device you are using to access WebFile to another device with a reliable time, such as a mobile phone. You can search the internet for instructions to adjust the clock, if necessary.
3. If the problem persists, please try steps 1-2 above on a different devices such as a mobile phone.
4. If the problem is consistent across different devices please email WebFile Support with the following information:
   
   • The username of your WebFile account
   • The time displayed on your device when the last error occurred
   • The time displayed on your mobile phone when the last error occurred
   • A screenshot showing the entire screen that displays the error message

You may call the Commission at 1-877-664-2566 or email the details to vapeo@workcomp.virginia.gov. Be sure to include your full name, WebFile username, and the email address you use for WebFile in the email.

Go to the WebFile login page. Then click the "Login" button and then click the "Forgot Password" link.

If you are copying and pasting a temporary password emailed to you by the Commission, make sure there are no spaces at the beginning or end of the password.

If you are unable to reset your password by using the link above, please email SelfInsurance@workcomp.virginia.gov to request a password reset. Be sure to include your full name, WebFile username, and email address you use for WebFile in the email.

To request Self-Insurer WebFile access, please send an email to SelfInsurance@workcomp.virginia.gov with the following information:

• Company-issued email address
• Your first and last name
• Your phone number
• Self-Insurer Number (example S1234)

You must have the WebFile role of "Self-Insurer" to view official reported data. If you have this role and still cannot view data or notice missing data, please email SelfInsurance@workcomp.virginia.gov.

If you are repeatedly getting the "Session Expired/Invalidated" error message your device's clock is likely out of sync with the WebFile server.

Please take these steps:

1. Clear all web browser caches and restart your device.
2. Compare the clock on the PC/device you are using to access WebFile to another device with a reliable time, such as a mobile phone. You can search the internet for instructions to adjust the clock, if necessary.
3. If the problem persists, please try steps 1-2 above on a different devices such as a mobile phone.
4. If the problem is consistent across different devices please email WebFile Support with the following information:
   
   • The username of your WebFile account
   • The time displayed on your device when the last error occurred
   • The time displayed on your mobile phone when the last error occurred
   • A screenshot showing the entire screen that displays the error message

Self-Insurer WebFile users must contact SelfInsurance@workcomp.virginia.gov. Be sure to include your full name, WebFile username, and the email address you use for WebFile in the email.